Last updated: 24 May 2018
This website (the "Website") is operated by Preconstruct Limited on behalf of ourselves, our group
companies, international partnerships and affiliated organisations ("Preconstruct", "we", "our" or
"us").
Your privacy
We recognize that when you choose to provide us with information about yourself, you trust us to
act in a responsible manner. This Privacy Notice explains who we are, how we collect, share and use
personal information about you, and how you can exercise your privacy rights.
This applies to personal information that we collect though the Website or when engaging in our
relationship or potential relationship with you (or your organisation) as a supplier, customer or
business partner.
What do we do?
Preconstruct is a leading creative agency focussing on the built environment. Established in 2003,
we support leading architects, developers, construction firms and consultants, by delivering
imagery that proves invaluable to their success: influencing decisions, increasing margins and
communicating clear, compelling messages. For more information about us, please see our main
website - http://www.preconstruct.com
What information do we collect?
Depending on your relationship with Preconstruct, we may collect personal information about you
that broadly falls into the following categories:
Information that you provide voluntarily -
Website information. You can visit our website without telling us anything about yourself. However,
in some situations we may ask you to voluntarily provide us with some personal information. For example,
this might be if you are interested in signing up to receive emails from us, or reading some research, or attending
an event, or participating in any online forum provided by us from time to time, or if you register
for any online account made available by us, or contact us via the Website (in which cases we will
collect information such as name, email address, organisation, country, zip code/postal code, job
title, telephone number(s), details of your comment or query and username/password). When we do
receive your personal information we will treat it securely, lawfully and fairly.
• Job candidates. When you contact us in relation to employment opportunities at Preconstruct, we
collect certain information as part of the recruitment process (and if successful, your
employment). You can request a
separate Candidate Privacy Statement by contacting us directly.
• Information we collect when you do business with us. We may collect and process information
relating to you as an individual (whether as a Website user or otherwise) when you conduct business
with Preconstruct as, or on behalf of, a customer or prospective customer, or as, or on behalf of,
a vendor, supplier, consultant, professional adviser
or other third party ("Customer, Vendor or Business Partner Data"). Examples of Customer Vendor or
Business
Partner Data include:
o contact details of a point of contact for Preconstruct Customer, Vendor or Business
Partners (such as name, business phone numbers, business address, photograph) including for the
purposes of attendance at or participation in any promotional or other Preconstruct event or
competition;
o role-related information about Customer, Vendor or Business Partners or their
representatives (such as job title, responsibilities, department, work history, qualifications and experience);
o financial information (such as financial account information about individuals
connected to a particular business) or property ownership information relating to such individuals
if needed to take payment or fulfil contractual obligations or for due diligence or related
purposes;
• CCTV images/Building access control: We may deploy CCTV and/or building access control procedures
at Preconstruct premises (which involve the processing of CCTV images of visitors and/or personal
information such as name, organization represented and time of access) for security and law
enforcement purposes, to exercise establish or defend or legal rights or to protect the vital
interests of any person.
Information that we collect automatically -
When you visit our Website, we may collect certain information automatically from your device. In
some countries,
including countries in the European Economic Area, this information may be considered personal
information under applicable data protection laws. Specifically, the information we collect
automatically may include information like your IP address, device type, cookie ID, browser-type,
broad geographic location (e.g. country or city-level location) and other technical information. We
may also collect information about how your device has interacted with our Website, including the
pages accessed and links clicked. Collecting this information enables us to better understand the
visitors who come to our Website, where they come from, and what content on our Website is of
interest to them. We use this information for our internal analytics purposes and to improve the
quality, relevance and experience of our Website for our visitors. Some of this information may be
collected using cookies and similar tracking technology, including web beacons.
Information that we obtain from third party sources -
• In order to comply with various regulations, or to conduct background checks in accordance with
our internal requirements (where permissible and in accordance with applicable law), sometimes we
may receive personal information about you from third party sources such as credit check databases,
politically exposed persons databases, government denied parties, sanctions and watch lists, your
employer, other parties in the real estate sector such as real estate agents, purchasers, vendors,
borrowers, lenders, architects, engineers, surveyors, developers, landlords, tenants and financial
institutions, as well as online sources databases and public registries. We will only obtain this
information where we have checked that these third parties either have your consent or are
otherwise legally permitted or required to disclose your personal information to us. The types of
information we collect from third parties include, for example, information about whether you have
been subject to any particular regulatory action or legal proceedings. We use the information we
receive to maintain and improve the accuracy of the records we hold about you and assess any risks
arising from any relationship or prospective relationship with you and/or your organisation.
Sensitive personal information -
• Some of the information you provide or that we obtain from third party sources (where permitted
by, and in accordance with, applicable law) in connection with conducting due diligence on you or
your organisation may be sensitive, such as any criminal convictions you have received or details
of your political activities or religious affiliations (e.g. in the context of establishing whether
you are a politically exposed person). We need this information for the purposes of conducting
"know your counterparty" checks and to otherwise assess risk in accordance with applicable law in
the context of engaging with you/your organisation as a prospective customer or supplier.
You may also provide us with information about a health condition to facilitate us making
adjustments to ensure accessibility to premises and/or events.
If you provide us with information about another person, you confirm that they have appointed you
to act for them, that you have informed them of our identity and the purposes (as set out in this
Privacy Notice) for which their information will be processed and that you have obtained any
necessary consents to the processing of their personal information. When we first contact them, we
may tell them where we got the information from.
How do we use your personal information?
We use your personal information for the following purposes (or otherwise described at the point of
collection):
• to create and administer records about your online account (if any), to provide online services
to you, including facilitating your participation in any discussion forum, and for Website and
system administration;
• to improve our Website(s) and our products and services;
• for due diligence purposes, in accordance with applicable law, to assess financial, reputational,
credit or insurance risks arising from any relationship or prospective relationship with you/your
organisation and/or to carry out any necessary anti-money laundering checks;
• to provide you/your organisation with information or products and services that you have
requested and deal with invoicing and payment;
• to send you service-related communications, to deal with communications you send us and request
feedback;
• to facilitate your participation in events or competitions for which you have registered/which
you have entered;
• to ensure that the content, services and advertising that we offer are tailored to your needs and
interests (or those of your organisation) and for business development purposes;
• to contact you directly or via our agents by mail, telephone, fax, email, SMS or other electronic
messaging service with offers of goods and services or information that may be of interest to you
(including information about other organisations' goods and services). If you do not wish to
receive marketing information from us, please indicate this if requested or contact us. We will
obtain your consent to the provision of direct marketing material to you, if required to do so by
law.
Who do we share your personal information with?
We may disclose your personal information to the following categories of recipients:
• to our group companies or affiliated entities, third party services providers and partners:
o who provide data processing services to us (for example, to support the delivery of,
provide functionality on, or help to enhance the security of our Website or other IT
infrastructure, to assist us with carrying out due diligence checks, to carry out marketing,
analytics or research on our behalf or to support the delivery of services to our clients in
general or pursuant to a particular engagement);
o in the case of group companies or affiliated entities, who otherwise process personal
information for purposes that are described in this Privacy Notice or notified to you when we
collect your personal information.
Further information about our group companies, affiliated entities and the third party service
providers that may process your personal information (including their location) can be provided on
request by contacting us using the details in the How to contact us heading below.
• To our clients and bid participants, in relation to a bids and transactions with which you are
involved.
• to any competent law enforcement body, regulatory, government agency, court or other third party
where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to
exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those
of any other person;
• to any other person with your consent to the disclosure.
Legal basis for processing personal information
Under European Union data protection law, our legal basis for collecting and using the personal
information described above will depend on the personal information concerned and the specific
context in which we collect it.
However, we will normally collect personal information from you only (i) where we need the personal
information to perform a contract with you, (ii) where the processing is in our legitimate
interests and not overridden by your
rights, or (iii) where we have your consent to do so. In some cases, we may also have a legal
obligation to collect personal information from you or may otherwise need the personal information
to protect your vital interests or those of another person.
Where we process your sensitive personal information, we do so: (i) in the context of
know-your-counterparty checks as required by applicable law; (ii) on the basis that the processing
is necessary for reasons of substantial public interest; (iii) on the basis of your explicit
consent; or (iv) to establish, exercise or defend legal claims.
You can choose not to provide personal information to us. However, unless otherwise indicated, the
information that we request is necessary for the purposes of entering into and performing a
contract with you or your organisation and/or providing services to you or your organisation and
failure to provide it will impede the contracting process and/or the provision of the relevant
services.
If we collect and use your personal information in reliance on our legitimate interests (or those
of any third party), these interests will normally be: to provide our services to you, respond to
your queries, improve our Website(s), undertake marketing, or for the purposes of detecting or
preventing illegal activities.
Given the business-to-business context in which we undertake the processing of your personal
information, and the safeguards that we take to protect your personal information (including as
outlined under the How do we
protect your information heading below), our legitimate interests are not outweighed by any
prejudice to your individual rights and freedoms. We may have other legitimate interests and, if
appropriate, we will make clear to you at the relevant time what those legitimate interests are.
If you have questions about or need further information concerning the legal basis on which we
collect and use your personal information, please contact us using the contact details provided
under the How to Contact
us heading below.
How do we protect your information?
We use appropriate technical and organisational measures to protect the personal information that
we collect and process about you. The measures we use are designed to provide a level of security
appropriate to the risk of processing your personal information. We take care to allow access to
personal information only to those who require such access to perform their tasks and duties, and
to third parties who provide services to us or otherwise have a legitimate purpose for accessing it
(see under the Who do we share your personal information
with? heading above). Whenever we permit a third party to access personal information, we will
implement appropriate measures to ensure the information is used in a manner consistent with this
Privacy Notice and that the security and confidentiality of the information is maintained.
International data transfers
Your personal information may be transferred to, and processed in, countries other than the country
in which you are resident. These countries may have data protection laws that are different to the
laws of your country (and, in some cases, may not be as protective).
Specifically, our Website servers are located in various locations around the globe, and our group
companies, affiliated companies and third party service providers operate around the world. This
means that when we collect your personal information we may process it in any of these countries.
However, we take steps to safeguard your personal information in accordance with this Privacy
Notice. These include, for example, reliance on a third party service provider registration with
EU-US Privacy Shield (pursuant to Article 45 of the General Data Protection Regulation). Further
details about the protection given to your personal information can be provided upon request by
contacting us using the details in the How to contact us heading below.
Data retention
We retain personal information we collect from you where we have an ongoing legitimate business
need to do so. If you are a client or vendor (or a representative of a client or vendor) then the
information will be retained for a period of time to allow us to provide our services, to comply
with applicable legal, tax or accounting requirements and, if necessary, for the establishment,
exercise or defence of legal claims.
When we have no ongoing legitimate business need to process your personal information, we will
either delete or anonymise it or, if this is not possible (for example, because your personal
information has been stored in backup archives), then we will securely store your personal
information and isolate it from any further processing until deletion is possible.
Your data protection rights
If European data protection laws apply, you have the following rights:
• If you wish to access, correct, update or request deletion of your personal information, you can
do so at any time by contacting us using the contact details provided under the How to contact us
heading below.
• In addition, you can object to processing of your personal information, ask us to restrict
processing of your personal information or request portability of your personal information. Again,
you can exercise these rights by contacting us using the contact details provided under the How to
contact us heading below.
• You have the right to opt-out of marketing communications we send you at any time. You can
exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we
send you or email us
at info@preconstruct.com. To opt-out of other forms of marketing (such as postal marketing or
telemarketing), then
please contact us using the contact details provided under the How to contact us heading below.
• Similarly, if we have collected and process your personal information with your consent, then you
can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of
any processing we conducted prior to your withdrawal, nor will it affect processing of your
personal information conducted in reliance on lawful processing grounds other than consent.
You have the right to complain to a data protection authority about our collection and use of your
personal information. For more information, please contact your local data protection authority.
We respond to all requests we receive from individuals wishing to exercise their data protection
rights in accordance with applicable data protection laws.
Links to other websites
We link to other websites. We are not responsible for the content or privacy policies of these
websites for the way in which information about their users is treated. In particular, unless
expressly stated, we are not agents for these websites or advertisers nor are we authorized to make
representations on their behalf. In any event, you should explore the privacy practices of those
third parties.
Passwords
In order to bring you more personalized services, we may ask you to establish one or more passwords
to gain access to certain services or sections on our Website. You are solely responsible for the
control and use of each password you create and we recommend not reusing an old password and
creating a strong one.
Updates to this Privacy Notice
We may update this Privacy Notice from time to time in response to changing legal, technical
business developments. When we update our Privacy Notice, we will take appropriate measures to
inform you, consistent with the significance of the changes we make. We will obtain your consent to
any material Privacy Notice changes if and where this is required by applicable data protection
laws.
You can see when this Privacy Notice was last updated by checking the date displayed at the top of
this Privacy Notice.
How to contact us
If you have received an e-mail or e-mails from Preconstruct that you no longer wish to receive,
please contact us at info@preconstruct.com. If you otherwise have any questions or concerns about
our use of your personal information, please contact us at: info@preconstruct.com
The data controller of your personal information is the Preconstruct group entity (i) with which
you or your organisation is engaged as a supplier or customer; (ii) which is considering entering
into a relationship with you or your organisation; and/or (iii) with which you are engaged as user of a particular Preconstruct website